Hot desking is taking over. Valued in management circles as a way of achieving efficient use of office space and encouraging ‘chance interactions’ between employees, it’s meant the end of individual desks in many organizations. Taken to the extreme, this new way of working divides workspace by activity, with desks allocated on a day-by-day basis according to employees’ schedules. But although hot desking can work for resource efficiency, what does it mean for connectivity and security, from the point of view of IT decision-makers and employees?
At Kensington we recently conducted a case study that looked at the introduction of hot desking at an international bank. This case study highlighted a number of important considerations for IT managers working in large organizations with hot desking, especially relating to the importance of maintaining a consistent range of connectivity options across the different workspaces and protecting systems from unauthorised access. Check our LinkedIn page over the coming weeks for the full case study of docking station integration into workspaces, whilst also supporting hot desking opportunities in an international bank.
For IT managers, then, the challenge of hot desking boils down to balancing flexibility and security. On the one hand, it’s important to enable employees to use a range of different devices by offering universal laptop compatibility and supporting multiple operating systems; but, on the other, this versatility must not be at the cost of security, so any solution needs to be able to provide USB port encryption and so on. And, to ensure all employees are treated equally, workspaces need to offer the same ports and connectivity.
Docking stations offer a powerful solution to this problem, addressing many of the challenges faced by organizations and the needs of their employees. For example, in environments where there are lots of different, smaller devices like Ultrabooks and Surface Pros, a docking station lets users connect their devices to multiple screens, both 2K and 4K.
And if an organization has to support a large fleet of devices, there’s a very good chance that it will also need to accommodate different operating systems. Again, many docking stations fit the brief in this regard by virtue of compatibility with multiple OSS, whether Windows 7, 10 or MAC OS X. As well being able to use their device, employees can also add input devices and plug in to fast – and reliable – Ethernet connections.
But connectivity counts for little if IT managers can’t guarantee security. At Kensington, we’re able to address this key concern by working with organizations to customize their software deployment to maintain USB port encryption and manage authentication of the dock to minimize the risk of security breaches.
Has your organization implemented hot desking? Let us know your take on this workspace trend via our LinkedIn.